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Memorial Sloan Kettering Cancer Center - Incident Action Plan (IAP) Date: Operational Period: Incident Objectives: 1.Maintain situational awareness/disseminate critical information 2.Ensure the safety of patients, staff and visitors 3.Ensure staffing, supplies and services are adequate to provide continuity of patient care 4.Monitor parameters to elevate HICS Level, update the IAP, and escalate EP plan implementation. CLINICAL & PT. SUPPORT ACTIVITIES Clinical Activities - In-Patient Description/tasks  Assure adequate dept. staffing levels/capabilities Assess service priorities Identify challenges & resource needs Consider labor pool resource needs Assess & provide housing needs to Staff Support UL Prepare report for next HICS meetingHICS Chief Operations Responsible Designee(s) Gen. Nursing Care UL Peds Critical Care UL Patient Care Area Dir (when activated) Status We report the operational period as the leaders need infom Planning Item Ancillary Services Description/tasks Assure adequate dept. staffing levels/capabilities: Pharmacy Clinical Labs Radiology Pathology/Morgue Cardiopulmonary Discharges Identify challenges & resource needs Prepare report for next HICS meetingHICS Chief Operations Responsible Designee(s) Ancillary Services Dir. All Ancillary Unit Leaders Status Planning Item Clinical Activities /NYC 5 borough Outpatient Description/tasks Assure adequate dept. staffing levels/capabilities Assess service priorities Identify challenges & resource needs Support HICS as needed Consider labor pool resources needs Prepare report for next HICS meetingHICS Chief Operations Responsible Designee(s) Outpatient 5 borough UL Status Planning Item Clinical Activities -Regional Network Description/tasks Assure adequate dept. staffing levels/capabilities Assess service priorities Identify challenges & resource needs Support HICS as needed Consider labor pool resources needs Prepare report for next HICS meeting HICS Chief Operations Responsible Designee(s) Network Sites UL Status STAFFING Nursing & Clinical Support Personnel Description/tasks Assure adequate dept. staffing levels/capabilities Review/Implement emergency staffing plans as needed Coordinate with Labor Pool as needed Identify challenges & resource needs Assess & provide housing needs to Staff Support UL Prepare report for next HICS meetingHICS Chief Operations Responsible Designee(s) Nursing Staffing UL Gen. Nursing Care UL Status Planning Item Physician Staffing Description/tasks Assure adequate dept. staffing levels/capabilities Review/Implement emergency staffing plans as needed Identify challenges & resource needs Coordinate with Labor Pool as needed Assess & provide housing needs to Staff Support UL Prepare report for next HICS meetingHICS Chief Planning Responsible Designee(s) Medical Staff UL Status Planning Item Volunteers/Labor Pool/Staff Support Description/tasks Prepare volunteer registration/request processes Coordinate with Operations for labor pool deployments Identify challenges & resource needs Update Manhattan-based staff list for Security Office Assess/provide dependent care for staff as needed Consider SKI personnel resources Prepare report for next HICS meetingHICS Chief Planning Responsible Designee(s) Labor Pool UL Dependent Care UL Status SAFETY & SECURITY Safety Description/tasks Identify hazards/potentials associated with the incident Monitor /report life safety issues impacting the EOC Assess for adequate levels of PPE if required Coordinate corrective actions with Section Chiefs/Depts. Provide guidance related to HICS team & staff fatigue Identify challenges & resource needs Prepare report for next HICS meetingHICS Chief HICS Command Responsible Designee(s) Safety Officer Status Planning Item Security Description/tasks Assure adequate dept. staffing levels/capabilities Assist with housing & staff support functions as needed Implement perimeter and building controls as needed Identify challenges & resource needs Assess & provide staff housing needs to Staff Support UL Prepare report for next HICS meetingHICS Chief HICS Command Responsible Designee(s) Security Officer Status RESOURCES & ASSETS Supply Chain Description/tasks Assure adequate dept. staffing levels/capabilities Assess supplies & linen par-levels Consider early deliveries and increased par levels Coordinate with departments & HICs re: supply issues/needs Identify challenges & resource needs Assess & provide housing needs to staff support UL Prepare report for next HICS meetingHICS Chief Logistics Responsible Designee(s) Materials Mgt. UL Status Planning Item Food & Nutritional Services Description/tasks Assure adequate dept. staffing levels/capabilities Review contingency plans with staff Assess food & water par levels Consider early deliveries/extra supplies Implement Food & Nutrition Contingency Plan as needed to support hospital & staff support operations Identify challenges & resource needs Assess & provide housing needs to Staff Support UL Prepare report for next HICS meetingHICS Chief Logistics Responsible Designee(s) Food & Nutritional Services UL Status Planning Item Housing Accommodations Description/tasks Assure adequate dept. staffing levels/capabilities Assess space/bed availability at MSKCC & hotels Check/prepare accommodation areas Prepare toiletry supply kits & staff pick-up plan Assess/provide psychological support of staff as needed Identify challenges & resource needs Prepare report for next HICS meetingHICS Chief Logistics Responsible Designee(s) Staff Support UL Dependent Care UL Psych. Support UL Status Planning Item Escort Services /Transportation Description/tasks Assure adequate dept. staffing levels/capabilities Monitor transit system and transportation status Identify challenges & resource needs Secure/coordinate transportation resources as needed Prepare report for next HICS meetingHICS Chief Logistics Responsible Designee(s) Transportation UL Status UTILITIES & INFRASTRUCTURE Status/Sustainability/Mitigation Description/tasks Assure adequate dept. staffing levels/capabilities Verify facility generator(s) are operable and fueled Review emergency power areas /prepare interventions Coordinate with I.S and other departments re: emergency red outlets and alternatives. Monitor /report life safety issues impacting the Environment of care or Business areas. Coordinate with Safety Officer. Assess/prioritize accommodation needs for Staff Support UL Weather events: - Assess/monitor flooding &drainage /begin mitigation - Assess/monitor snow removal needs/begin mitigation - nitor transformer shed water/salt infiltration potential Identify challenges & resource needs Prepare report for next HICS meetingHICS Chief Logistics Responsible Designee(s) Facilities UL Damage Assess. UL Sanitation Sys. UL SKI Unit Leader Non-Clinical Offsite Liaison Status COMMUNICATIONS Communications/Telecomm/I.S. Description/tasks Assure adequate dept. staffing levels/capabilities Coordinate red phone directory access & distribution Assess areas for I.S. availability in the event of emergency relocation of telecom or other departments. Coordinate with Facilities re: emergency red outlets 7 alternatives. Activate staff emergency info line & provide support to sites Coordinate EzNotify utilization with Public Affairs Identify challenges & resource needs Assess/provide telecom housing needs for Staff Support UL Prepare report for next HICS meetingHICS Chief Information Systems Responsible Designee(s) Communications UL Network & Infrastructure UL Status Planning Item Communications/Messaging/Public Affairs Description/tasks Assure adequate coverage to support HICS Develop patient and staff messages and distribution strategies. Coordinate with I/C Emergency Management & Telecomm./I.S. Consider alterative communications in the event of email/intranet/internet failure (EzNotify) Identify challenges & resource needs Prepare report for next HICS meetingHICS Chief HICS Command Responsible Designee(s) Public Information Officer Status For events that may require additional incident-specific objectives, strategies, and tactics, the IAP will be adjusted accordingly. In addition, subsequent incident needs will be reflected in the Situation Report(s) and tracked for follow-up and completion. |
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| Memorial Sloan-Kettering Cancer Center, 1275 York Avenue, New York, NY 10065, (212) 639-2000 | ||||||||||
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